Salary: $50,000 – $60,000, DOE
Part-time Hybrid Position, non-benefits eligible, based in Dorchester
The Mass Union of Public Housing Tenants is a union for people who live in public housing. Our board is entirely made up of public housing tenants and our mission is to protect and improve public housing across the state. We are a membership organization, and our members are local tenant organizations across Massachusetts. We provide our member groups and all public housing tenants with support so they can build power in their own communities in order to fix the problems that plague our housing. The impact of our work is to provide greater safety, security and dignity for public housing tenants in Massachusetts. We are a small team with relatively new leadership in place building an organizational culture centered around our eight core values and work/life harmony for staff is a priority. We are looking for people who value both hard work and self-care.
The Accounting & HR Manager is responsible for overall financial management and assists in HR Operations. The position reports to the Deputy Director.
Job Duties:
Finances and Accounting:
Oversee the Accounting functions of the organization, and is responsible for the overall financial management in coordination with the Deputy Director:
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- Maintain financial reports, records, and general ledger accounts
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- Prepare journal entries, analysis, and account reconciliations and assist with monthly close processes
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- Manage the Accounts Payable and Accounts Receivable processes, including billing and collections, vendor management and payments, review and payment of employee reimbursable expenses
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- Assist with audit, annual tax filings, and compliance matters
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- Perform monthly balance sheet reconciliations
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- Responsible for payroll and payroll entries
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- Deposits checks, creates, tracks and pays invoices
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- Prepare journal entries for revenue recognition
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- Ensure compliance with GAAP
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- Assist the Deputy Director and Executive Director with ad hoc accounting and reporting projects as requested
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- Potentially provide financial guidance to Local Tenant Organizations
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Human Resources and Payroll
The position will assist in a number of areas, including but not limited to HR Operations, Compensation & Benefits, Employee Lifecycle and Talent Acquisition. This role features administrative work and coordination with Deputy Director and Executive Director. Requires accuracy, timeliness and a generalist mindset.
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- Assure Mass Union follows labor laws
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- Manage and update Employee handbook as needed
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- Coordinate onboarding and offboarding
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- Support recruitment and hiring process
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- Advise on personnel policy changes, Mass Union staff structure and staff’s salaries
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- Oversee staff’s performance evaluations process
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- Manage organization’s benefit package with outside vendors
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- Support staff on navigating benefits
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Payroll
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- Set and manage system to track hours work by staff
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- Set and manage system to track PTO for staff
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- Set and manage system to process recurrent payroll, deductions and non-recurrent payments
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- Support staff on questions about payroll related issues
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Desired Experience & Qualifications
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- Bachelor’s degree in accounting or finance required
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- 3-5 years accounting experience in a non-profit organization
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- Experience in Payroll, Accounts Payable, and Accounts Receivable and Human Resources
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- Excellent communication skills, both written and verbal
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- Solid problem-solving and time management skills
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- Solid organizational skills, attention to detail and adeptness at prioritizing tasks
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- Ability to multi-task and manage multiple deadlines and complex scheduling
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- Tech savvy with high-level knowledge of MS Office suite, especially Excel
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How to Apply: Please email njones@insourceservices.com with your resume and cover letter. Applications will be accepted on a rolling basis.